Office Assistant – Part Time

Job Identification Number

734

Location

New York,NY

Salary

Commensurate

Job Type

Internship

Job Category

Human Resources


Overview

Rockwood Search is seeking an Office assistant for our New York City office to support our management team in handling the fundamental aspects of the firm including enforcing office policies, general administration and process automation. This role functions as a direct extension of the management team and is responsible for managing the firm’s day to day operations. It is important that candidates have VERY strong Excel (pivot tables, merging with other applications), Word (high level formatting) and Acrobat; clear communication skills; independent and creative capabilities and can manage multiple tasks; high attention to detail and can be assertive when need be. This position requires candidates to wear multiple hats and become involved in multiple aspects of the firm and work closely with the partners, practice leaders and other administrative personnel.

 

Daily responsibilities include:

  • Organizing, maintaining, and promoting our work culture
  • Create and maintain office operations and procedures
  • Enforcing company policies and procedures
  • Assist with onboarding all new hires (from partnering with HR and IT and creating a positive and welcome new hire experience)
  • Updating and maintaining internal databases, subscriptions, licenses, etc.
  • General administration and Office Upkeep such as answering phones, ordering supplies, archiving, and maintaining office function and appearance
  • Assist with organizing office events, employee parties, etc…
  • Provide support to executive team with scheduling, work-related travel and expense reports
  • Participate cross-functionally in strategic initiatives, planning and policy deployment.
  • Maintain Office Supplies and Equipment and Review/Approve Supply Requisitions
  • Requisition Cleaning Supplies and Pantry Items
  • Address Staff Workspace Needs, i.e. Furniture
  • Work with Outside Vendors to Maintain and Service Office Equipment, i.e. Copiers
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Maintain General Office Appearance And Decorum
  • Works closely with Partners

 

REQUIRED SKILLS & EXPERIENCE:

  • Ability to work 20 (internship)- 30 hours  / week
  • 1 year of office experience or comparable internships
  • Must have experience working in an office the size of 20-100 employees
  • Strong organizational, communications, and interpersonal skills
  • Ability to adapt and change priorities in a fast-paced environment
  • Be proactive and have the ability to work independently
  • Strong planning skills
  • Great written and verbal communication skills
  • Ability to multi-task and prioritize work load
  • Proven office management, administrative or assistant experience
  • Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)

Qualified candidates should send resumes to jkaufman@rockwood-search.com

Please put your Name and “Office Assistant” in the subject line and attach your resume in word or PDF form